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This workflow converts raw ClickUp task updates—received directly through a webhook—into fully automated release documentation. It validates incoming payloads, fetches and cleans task details, enriches them with AI-generated metadata, produces structured release notes using GPT-4o, publishes them to Notion, notifies stakeholders on Slack, emails a formatted summary, and logs the release into Google Sheets.
The system handles malformed events gracefully by logging invalid payloads and continues only when a valid task_id is present. It extracts structured fields (title, description, links, priority, assignee), then augments them with AI-driven classifications such as risk level, change type, module, and impact score. GPT-4o generates polished release notes following a strict template. Finally, the workflow distributes the release across multiple channels while maintaining an auditable, centralized history.
⚙️ What This Workflow Does (Step-by-Step)
🟢 Webhook — Receive ClickUp Task Update
Captures incoming events from ClickUp via POST and forwards the raw body for parsing.
🧹 Code in JavaScript — Extract task_id
Parses the raw webhook body and safely extracts task_id.
Invalid JSON → forwarded to error logging.
🔍 Validate Incoming ClickUp Task Event
Checks if task_id exists.
Valid → continue workflow
Invalid → log error to Google Sheets
📄 Fetch Full Task Details from ClickUp
Retrieves full task metadata: title, description, status, priority, links, assignee details, and due date.
🧩 Extract Clean Task Fields from ClickUp Data
Normalizes and structures the task fields into a clean, usable JSON object.
🧠 Provide GPT-4o Model for Metadata Extraction
Loads the language model for metadata generation.
🔍 Generate Release Metadata via AI
AI generates structured metadata including:
• risk_level
• change_type
• module
• impact_score
• requires_testing
🧹 Parse AI Metadata JSON Output
Parses stringified JSON from the AI node into valid structured JSON.
Malformed metadata → returned as an error object.
🔀 Merge Task Details with Metadata
Combines clean task fields with AI-generated metadata into a complete release-ready object.
🧠 Provide GPT-4o Model for Release Notes
Supplies the language model needed to generate formal release notes.
✍️ Generate Structured Release Notes via AI
Produces uniform release notes containing:
• Summary
• Improvements & Features
• Bug Fixes
• Impact Analysis
• Known Issues
📝 Extract Release Notes Title & Final Output
Extracts title from markdown and prepares final content for publishing.
📘 Create Release Notes Page in Notion
Saves the release notes as a new page in the Notion Release Notes database.
💬 Post Release Announcement to Slack
Sends formatted release notes + Notion link to the specified Slack user/channel.
📧 Send Release Summary Email
Sends a structured HTML email with the release summary, full notes, and Notion link.
📊 Append Release Log Entry to Google Sheet
Writes a complete release log entry including:
• task ID
• title
• priority
• module
• risk level
• Notion URL
• Slack message URL
• release date
🛑 Log Invalid ClickUp Events to Google Sheet
Stores any invalid or incomplete webhook payload for debugging and auditing.
🧩 Prerequisites
• ClickUp API token
• Public webhook endpoint in n8n
• Azure OpenAI GPT-4o credentials
• Notion API integration
• Slack API token
• Google Sheets OAuth
• Gmail OAuth
💡 Key Benefits
✔ Converts ClickUp updates directly into finished release documentation
✔ AI-powered metadata ensures consistent classification
✔ Instant multi-channel dissemination: Slack + Email + Notion
✔ Automatic logging for audit, QA, and release governance
✔ Eliminates manual writing, formatting, and cross-platform updates
👥 Perfect For
- Product teams running constant sprints
- Engineering teams needing reliable release documentation
- Teams using ClickUp as their primary task manager
- Organizations with multi-channel release communication needs